November 2015 Tech Tips – Creating an Outlook Contact Group

Here’s your quick Tech Tip for the month of November to help you be more productive. As always, reach out anytime! We are here to help.

Microsoft Outlook is by far the most widely-used business email program. With countless features and customization capabilities, Outlook provides everything needed for high efficiency. One Outlook tool that is frequently used in our office, is the ability to create Contact Groups/Distribution Lists. Creating a Contact Group can be done in a matter of minutes, and can save you worlds of time when trying to send emails to specific sets of contacts. In order to create one in Outlook 2013, use the following instructions:

 

On the Navigation Bar, select “People”

Under “My Contacts“, select where you would like to add the group (“Contacts” is            usually pre-selected)

Under “Home“, select “New Contact Group”

Type the name you would like to choose for the group in the “Name” bar

Click the “Add Members” icon

From here, you will be prompted to select which of your Outlook contacts you would            like to add to this group

 

Using a Contact Group/Distribution list makes sending team emails simple, and ensures that no one is forgotten! For a quick refresher on how to send an email to a Contact Group, click here.

Please feel free to contact us if you have any questions!