How to Choose the Best Video-Conferencing Solution for your Organization

Your organization is probably more dependent on video-conferencing right now than ever before. You may have chosen a product quickly asyou switched to a work-from-home (or partial wfh) environment. Now is the time to re-assess whether that software is really working for you and enabling the most productivity from you and your team.

You are not stuck with your first video conferencing solution decision!

Below, we have created a checklist to help you outline your video-conferencing needs. We can’t possibly go through the pros and cons of each available system, but we can help you make a good decision. Once you have filled out this checklist, feel free to reach out for a suggestion based on your requirements or use the links further below to conduct your own research.

(For IT Direct clients, your MS Teams platform has outstanding capabilities. Give us a call if you want to learn how to leverage it better.)

Videoconferencing needs checklist

I need…:

🔲 A free conferencing solution, or I have a budget of ________

🔲 To meet with a maximum of ___ participants at a time (some apps have a limit on number of participants)

🔲 To be able to see  ____ number of participants at one time (each platform has a limit to the video feeds you can see at one time)

🔲 To be able to meet for a maximum of ______ minutes (some free versions of videoconferencing apps have time limits)

🔲 Screen-sharing capability

🔲 Shared control (the ability to allow someone else to either share their screen or to control the mouse on the host’s screen)

🔲 Dial-in phone access (in case of poor or no internet connectivity)

🔲 To be able to have the host control participants’ voice and video feeds

🔲 The ability to create break-out sessions or separate meeting rooms during a call

🔲 HIPAA Compliance

🔲 High level of security

🔲 Recording capability

🔲 MS Outlook integration for scheduling

🔲 Application integration for seamless importing (like Powerpoint)

🔲 Mobile device app for attending on-the-go

🔲 Close captioning

🔲 Customized or blurred backgrounds

🔲 The ability to restrict attendance to organization (internal) participants only

🔲 The ability to invite external participants (for internal systems)

🔲 File collaboration capability (during the meeting)

🔲 File collaboration capability (before/after meeting as well as during)

Now that you know your needs, you can reach out to us for a suggestion based on your requirements or do some research on the following sites: